Creating a positive sensory environment in the workplace

For some workers, the energy of a busy workplace and the brightness of artificial light are a daily part of the professional landscape. For individuals with sensory sensitivities, these very elements can become sources of significant distress, potentially turning the workplace into an overwhelming environment.

Imagine the constant hum and glare of fluorescent tubes, the chatter of colleagues, the ringing of phones and the bright light reflecting off computer screens. For someone with sensory sensitivities, these seemingly ordinary stimuli can become amplified, causing discomfort and difficulties focusing. Sensory sensitivities can manifest in various ways for example;

Neurodiversity sensory sensitivity (for example individuals with Autism, ADHD, Dyslexia, Dyspraxia): For neurodivergent individuals who experience sensory sensitivities, this can occur when they are overwhelmed by too much sensory information (light, sound, smell, touch etc.). These sensitivities are commonly triggered by bright lights and loud noises which potentially lead to sensory overload, making the workplace significantly more difficult to navigate day to day.

Light sensitivity (photophobia): A sensory sensitivity that can cause headaches, eye strain, nausea, dizziness and difficulty concentrating. Common triggers include fluorescent lighting, bright sunlight streaming through windows, and flickering screens.

Sound sensitivity (misophonia/hyperacusis): A sensory sensitivity that can result in anxiety, irritability, difficulty concentrating and a strong emotional reaction to specific sounds like someone chewing, typing loudly or background conversations.

Temperature sensitivity: Some individuals experience heightened sensitivity to changes in temperature, feeling cold or hot when others are comfortable. This can be exacerbated by hormonal fluctuations, such as during menopause, or certain health conditions.

Creating a sensory friendly workplace

Creating a sensory friendly workplace is something that can be beneficial for everyone. By embracing flexibility, implementing simple adjustments and utilising Assistive Technology (AT), organisations can empower employees with sensory sensitivities and help them feel more comfortable in their surroundings. Here are a few suggestions;

Adjustable workspaces: Providing employees with some control over their immediate environment is very helpful. This could include the ability to adjust desk location, lighting levels, noise levels and temperature. Giving employees the option to move their desks away from busy areas or bright windows can be a simple but effective adjustment.

Communication and understanding: Fostering a culture of open communication where employees feel comfortable discussing their sensory needs and requesting accommodations is essential. Educating the wider workforce about sensory sensitivities can also promote empathy and understanding. Providing information leaflets on neurodiversity and sensory needs can help build awareness among staff.

Flexible work arrangements: Allowing options for remote or hybrid work, and allowing breaks in a quiet space can empower individuals to manage their sensory input.

Environmental Adjustments

Environmental adjustments with lighting, sound and temperature can create a sensory-positive workplace for all staff by helping to minimise discomfort and create a comfortable work environment.

Lighting💡

Natural light options: Maximise natural light where possible and provide blinds or curtains to control intensity.

Alternative lighting: Offer desk lamps with adjustable brightness and warmer light options instead of harsh fluorescent lighting. Consider using diffusers or filters for existing fluorescent lights.

Reduced glare: Implement anti-glare screens for computers and avoid highly reflective surfaces.

Sound 🔊

Quiet zones: Designate quiet areas or rooms where employees can retreat to when feeling overwhelmed.

Acoustic furnishings: Utilise sound-absorbing materials like carpets, acoustic panels, and dividers to reduce ambient noise.

Headphones: Establish guidelines for headphone use to allow individuals to manage auditory input.

Minimise background noise: Address noisy equipment, phone ringtones and unnecessary announcements.

Temperature🌡️

Personal cooling/heating: Provide individual fans and small heaters to allow the employee to control their temperature.

Window coverings: Use blinds/curtains to manage sunlight and heat from becoming intrusive.

Insulation: Maintain stable indoor temperatures with use of radiators and ventilation.

Flooring: Consider using rugs/mats for colder surfaces.

Self-Advocacy for Sensory Needs

Whilst it’s not the employees responsibility to manage workplace adjustments, it’s a good idea for them to communicate any sensory needs they have, so employers can better recognise and provide the right support. Here are some steps to help employees clearly explain their needs in the workplace.

Key Steps:

1. Identify any specific sensory triggers (light, sound, etc.) and the impact they are having. Consider what adjustments may have helped before.
2. Schedule a meeting with a manager or HR. Plan what to say, focusing on solutions and how they’ll improve the working environment.
3. Be clear and direct about needs and suggest specific accommodations. Explain the benefits of these adjustments. Take notes on agreements.
4. Summarise agreed actions in writing. Keep records of your requests and communication.
5. Understand disability discrimination laws and seek support from advocacy groups if needed.

Assistive Technology

Assistive technology can play a big part in empowering individuals with sensory sensitivities to navigate the workplace effectively. Here are some examples:

🎧 Noise-cancelling headphones: These can significantly reduce background noise, allowing for better focus and reducing auditory overload. Many employees find that noise-cancelling headphones are essential for managing the noisy office environment.

💡Desk lighting: Adjustable desk lamps allow individuals to control the intensity and direction of light on their workspace.

🧩 Fidget toys: While not directly addressing light or sound, fidget tools can help manage anxiety and sensory overload by providing a different sensory outlet.

⏱️ Visual timers: For individuals sensitive to auditory cues, visual timers can provide a less disruptive way to manage time.

🔆 Screen dimming software: Software that allows for precise adjustment of screen brightness and colour temperature can reduce eye strain.

Assistive technology solutions from iDiversity

At iDiversity, we offer a range of assistive technology solutions that can help individuals manage light and sound sensitivities effectively:

High quality noise-cancelling headphones

Andrea ANR-950 Wireless Bluetooth Headphones offer exceptional audio quality and active noise reduction (ANR) making them a great choice for individuals looking to minimise ambient background noise whilst working.

Adjustable desk lamp

For individuals who experience heightened sensitivity to light using an adjustable desk lamp such as the FlexiBright lamp can help. It offers a range of customisable lighting options that help create a more comfortable environment.

Anti-glare screen protector

Using a Blue Light Screen Protector can reduce eye strain and associated discomfort by reducing your exposure to UV and blue light. Lively Life blue light blocking screen protector filters out up to 70% of blue light and up to 96% of UV light to help minimise eye fatigue.

By investing in these types of assistive technologies and implementing flexible practices, organisations can pave there way to creating a positive sensory environment in the workplace.